There is no doubt that a conference room setup promotes productivity. It also guarantees communication and a warm atmosphere. It is crucial, therefore, to get the right equipment and optimize your room layout.
Discover how to maximize your space in a way that supports your business growth and work environment.
What is a Conference Room?
A conference room is a space used for business meetings, presentations, lectures and even workshops. What makes up a conference room is basically chairs, a table and a digital technology for displays.
A conference room is more than a place for furniture arrangement. It is an area where important decisions for your business’ success are made.
Conference rooms can be customized and configured according to the sort of discussions held there. You should give priority to making it attractive as it forms a representation of your brand image.
Types of Conference Room Setups
Boardroom style
In this style, the room is occupied by a rectangular or oval table with chairs around it. The table is often at the center point. Participants can sit round it and have face-to-face discussions.
Having hearty conversations and making informed decisions are made in this style. It is ideal for executive meetings and the number of participants are usually few (about 6 to 20 people).
U-Shape Style
This consists of tables arranged in the form of the alphabet ‘U’. Chairs are arranged on the outside. This arrangement makes attendees to face both the front of the room and each other. Then, they can interact and participate in activities.
You can hold training sessions and workshops here. It can accommodate about 10 – 30 people.
Auditorium Style
Chairs are set in form of rows in this style. The chairs are placed facing the speaker who is standing next to a screen. It works best for meetings with little or no interaction. It is ideal for lectures with large participants.
Hollow Square Style
In this style, multiple tables are arranged from one end to another end, with an empty space in the center. The speaker can stay at the center and have discussions with attendees.
This setup can accommodate about 50 attendees. It is suitable for workshops.
Classroom style
This comprises tables and chairs facing the front of the room. There could either be a whiteboard or a screen and a speaker at the front. This arrangement works best for informational meetings and workshop training.
It is suitable for a medium audience, accommodating about 20 – 40 people.
How to Choose the Perfect Conference Room Setup
Number of Attendees
Will your meeting consist of a small-sized, medium-sized or large-sized audience? Design your conference room in such a way that it accommodates everyone and allows for free movements.
Purpose of Meeting
The purpose of the meeting should influence your design. Whether it’s a training, lecture or presentation, choose a style that would fulfill the needs of the meeting.
Group Communication
Consider if there will be high or low interaction. For high interaction, you can use the u-shape style or round table. If little or no interaction is needed, a classroom style may work best.
Technology Prerequisite
What kinds of digital technology would you want to use? Whiteboards, projectors or displays? Design your room in such a way that these technologies can be integrated for a successful meeting.
Moderators
Your conference room should allow the moderators or facilitators of meetings to be visible. What they intend to display to the attendees should also be visible.
Essential Equipment Needed for Conference Room Setup
Here are some of the essential equipment that should not be missing from your design:
Cameras
If you are having a virtual meeting, cameras are important. Get a camera with a good lens and wide viewing angle for recordings.
Microphones and Speakers
If your meeting features lots of interaction, a high-quality microphone should not be missing. Quality speakers should be placed too, to transmit clear audio from those who are speaking.
Display Boards
A state-of-the-art display board is also needed for a good conference room setup. If you are hosting a presentation or video conferencing, this equipment provides good visual aid.
Wi-Fi Connectivity and Cables
Your conference room should have a solid connection to Wi-Fi if you are engaging in online activities. High quality cables should also be on hand and tested to ensure smooth meeting sessions.
Conclusion
Elevate your space with a good conference room setup. Regardless of your meeting purpose, focus on strategic styles and technology integration that would bring such meeting to life.
Do you need help getting the right equipment for setup? Contact NSE LED Cloud as we can help you do exactly that.